| Contact Raffy to confirm date & time of Magical Theme Birthday Party: 613-292-6210 |
| Set Date of Magical Birthday Party: ____________________ |
| Set Starting and Ending Times: _____________________ |
| Place: __________________________ |
| Plan and select favors, and decorations: |
| Begin collecting materials and creating props. |
| Prepare a tentative guest list. |
| Prepare a tentative schedule of party activities. |
| Prepare menu and grocery list. |
| Select and hire caterer/serving help (if needed). |
| | |
| | Three weeks before the party: |
| Make/Buy/Mail or drop off invitations. |
| Order cake from bakery if you're not making your own. |
| Arrange for extra help for the infants if necessary. |
| Arrange kennel or other location for family pet (If Necessary). |
| | |
| | Two weeks before the party: |
| Buy groceries and beverages. |
| Prepare and freeze/refrigerate food items that can be made in advance. |
| Buy party supplies. |
| Start making party decorations and favors. |
| Make party costumes or select outfit and props. |
| | |
| | One week before the party: |
| Call any guests who have not responded and get an exact guest count. |
| Buy any gifts for the birthday child. |
| Buy film, disposable cameras, and/or videotape,and batteries for cameras/camcorders. |
| Buy groceries, beverages, and any gifts for the birthday child. |
| Prepare and freeze/refrigerate food items that can be made in advance. |
| Confirm any orders placed for cake and/or party supplies. |
| Write out a final schedule of activities for the party. |
| Call to confirm any services or entertainment. |
| | |
| | One day before the party: |
| Clean house, party room facility, or office party site. |
| Set up and arrange party room. Child-proof party area. |
| Thaw frozen party foods. |
| Get out serving pieces. |
| Finish decorating cake or pick up from bakery. |
| Pick up helium-filled balloons if you ordered them. |
| Make sure you have plenty of candles and matches. |
| Decorate any indoor areas of party. |
| Coordinate last-minute arrangements with caterer, servers. |
| Begin to Write Thank You Notes and Address Envelopes |
| | |
| | The day of the party: |
| Final Decorations of party room and Decorate outside party area. |
| Mark the outside of the house or the party area with balloons or a sign. |
| Prepare and arrange remaining food. |
| Coordinate set-up, service, cleanup with hired helpers. |
| Mentally "travel through" party |
| Dress in party outfit. |
| Await arrival of first guest. |
| Keep your schedule of party activities handy. |
| Expect Entertainer 10-15 minutes before Scheduled Time. |
| Give Entertainer his envelope with agreed fee enclosed. |
| Complete Entertainer Evaluation and Mail. |
| Finish Thank You Notes Mail. |
| | |
| | The day after the party: |
| Send the entertainer a Thank You
note and state what you liked about the show. |
| | |
